AIMA Resident Card: A Guide for Immigrants in Portugal

Learn how to apply for the AIMA Resident Card in Portugal. This step-by-step guide explains the required documents, common challenges, and tips to successfully secure your residence permit.

The AIMA Resident Card (Portuguese: Autorização de Residência) is the official document that allows foreign nationals to live and work legally in Portugal.

In 2023 Portugal overhauled its immigration system: the old immigration police (SEF) was dissolved on 29 October 2023 and replaced by the new Agency for Integration, Migration and Asylum (AIMA). Under this system, AIMA processes residence permit applications, and the physical residence card is produced by Portugal’s registry office (IRN).

For immigrants, obtaining the AIMA Resident Card is crucial: it is your proof of legal status used for everything from employment and housing to healthcare and banking.

Why Portugal Created AIMA and Reformed Immigration

Portugal created AIMA to streamline and modernize its immigration services. In past years, the former SEF had grown inefficient and overburdened. A high-profile scandal in 2020 (the death of a migrant in SEF custody) and years of long delays eroded public confidence. In response, the government consolidated immigration functions under AIMA starting in late 2023. The goal was to improve efficiency and transparency. For example, general border control duties moved to the police forces (GNR and PSP) and the judiciary police, while AIMA now handles permits, visas, and integration services. Portugal even dedicated funds to clear a massive backlog of cases inherited from SEF – over 300,000 pending applications, including Golden Visa and other residence permits.

In short, AIMA represents a “new era” for Portuguese immigration: one intended to fix past problems and better serve migrants, though the transition has not been without challenges.

Key Responsibilities of AIMA

AIMA’s core mission is to manage immigration, integration, and asylum processes in Portugal. This includes reviewing residence visa and permit applications, issuing work and family visas, and overseeing integration programs. AIMA now operates local service centers (Loja AIMA) nationwide where immigrants can apply for permits. While AIMA handles the immigration paperwork, the actual printing and delivery of passports and resident cards is done by the national registry office (IRN).

In practice, this means you deal with AIMA for your application, and once approved, you receive your card through the registry. The aim is that specialized agencies work together: AIMA for paperwork and integration, and police authorities (GNR/PSP) for border control.

Required Documents for the AIMA Resident Card

To obtain your Portuguese residence permit, you must meet all legal requirements and bring the required documents. Portuguese law (Law 23/2007, Art. 77 and its regulations) sets a clear checklist of what you need. In practice, you will be asked to submit the following items (at a minimum):

• Passport and Visa: A valid passport and a valid Portuguese residence visa (or a transit/work visa). If you do not already have a residence visa, you must first obtain one through a Portuguese consulate before applying.

• Passport-Style Photos: Two recent identical passport-size photos in color, against a light background.

• Proof of Financial Means: Documents showing you can support yourself (for example, recent bank statements, an employment contract, or income tax declaration).

• Proof of Accommodation: Evidence of where you live. This can be a rental contract, property deed, or official lodging attestation (like a statement from your parish council). If you rent, you should also have a signed statement from the landlord describing the rental situation.

• Address Declaration: A sworn declaration of your address in Portugal (AIMA provides a standard form). This must explain whether you are the owner, tenant, subtenant, etc. – and include either the property deed (with access code) if you own, or a signed landlord declaration if you rent.

• Family Documents (if applying for dependents): If you are including family (spouse, children), bring marriage certificates, birth certificates, or other proof of family ties.

• Tax and Social Security Registration: Proof that you are registered with Portugal’s tax authority (NIF number) and, if applicable, with Social Security. Official documents or receipts for your NIF and Social Security registration should be included.

• Health Insurance: Proof of health coverage. This can be a valid private health insurance policy or evidence that you are covered by Portugal’s National Health Service (SNS).

• Criminal Record Check: A criminal background check. By law, you must not have a prison sentence over one year in Portugal, nor any alerts in the Schengen Information System or the European immigration database (SIS/SII-UCFE). In practice, you usually submit a Portuguese criminal record certificate (police clearance), and often one from your home country as well.

Each case can have additional requirements (for example, if you work in a regulated profession, you may need to prove your qualifications).

Check the latest AIMA guidelines for any extra forms or evidence needed.

Applications must be submitted on the official application form (Modelo 1), signed by you. Fees apply (typically around €80 for the first permit). The initial temporary residence permit is valid for two years, and can be renewed for additional three-year periods. Make copies of all documents and bring both originals and copies to your appointment.

At your scheduled AIMA appointment, the staff will carefully review each document. They may check your passport, visa, photos, financial statements, and housing documents against the checklist above.

In many cases, trained officers or interpreters on-site help applicants ensure their paperwork is complete.

New Practices and Challenges

Under AIMA, some new requirements have emerged that go beyond what the law explicitly mandates. According to recent reports, certain AIMA counters have started asking for additional items not listed in the regulations. For example, some applicants say they were required to present a notarized rental contract declaration (signed by both landlord and tenant, with notarized signatures) – even though the law does not require notarization. Others reported being asked for a police entry form within 3 days of land-border arrival, even if they stayed in a hotel – a demand that normally only applies if you live in private lodgings. These extra requirements add cost and delay to the process.

Such inconsistent demands are creating frustration. Legal experts warn that AIMA’s new practices may not have a legal basis. Immigration lawyer Diogo Capela notes: “AIMA’s new practices raise doubts about legality and effectiveness. Often, they are just extra barriers for people who want to follow the law.” He advises applicants to be aware that they should only provide documents required by law, and to consult a lawyer if an officer insists on something unofficial.

In short, many immigrants now face: additional fees and bureaucratic steps; varying rules from one AIMA office to another; and a risk that undocumented practices become routine. The backlog of legacy cases is another challenge: AIMA inherited over 300,000 pending SEF cases, so processing can be slow. The good news is that AIMA continues working to reduce delays.

In June 2025 Portugal extended the validity of many expiring permits to buy time for processing. Meanwhile, being well-prepared can help you avoid setbacks.

Step-by-Step: How to Apply for Your AIMA Resident Card

1. Check your entry visa. Before anything, ensure you have the proper Portuguese visa that allows residence. Common types include work visas, student visas, family reunification visas, or the D7 visa for retirees. You must have a valid residence visa or entry permit to apply for the Resident Card. If you don’t yet have one, apply for the visa at a Portuguese consulate abroad before coming to Portugal.

2. Gather all documents. Using the checklist above, collect originals and photocopies of each required item. If any document is not in Portuguese, consider getting an official translation. Double-check expiry dates and completeness. It helps to organize them in a folder (photos, passport, visa, subsistence proofs, housing proofs, NIF/SSN documents, etc.). Having a simple table of contents or checklist can ensure nothing is missing.

3. Schedule an appointment with AIMA. You must submit your application in person by appointment. Portugal has set up an online scheduling portal for AIMA services. In the form, select the category “Autorização de Residência com Visto Consular (Não-CPLP)” for most standard cases. The system will ask for your passport number, visa number, and upload copies. Once submitted, you will receive a confirmation email or SMS with the date, time, and AIMA office (Loja AIMA) location. (If you entered Portugal without a consular visa, the process is different: typically, you would register your entry at PSP within 90 days and then schedule a residence permit appointment.)

4. Attend the AIMA appointment. Arrive early at the appointed AIMA office with all your documents neatly arranged. Bring both originals and copies (and one more copy set if possible). At the desk, you will fill out and sign the official application form (Modelo 1). Submit your paperwork to the officer. They will verify each item. Be polite and ready to answer basic questions about your situation (e.g. what you do for work or study). If there is any confusion, calmly explain your documents. If the officer asks for a document that was not in the official list, you can mention that it’s not required by law. If needed, politely ask to speak to a supervisor or seek legal advice (it’s your right).

5. Pay the fees. After your documents are accepted, you must pay the processing fee. Keep the payment receipt – it serves as your application confirmation.

6. Wait for processing. AIMA will process your application. They may contact you by email, phone, or SMS if they need any clarifications or if they have a decision. Typical processing can take several weeks or more, depending on workload. If you need proof of your pending application (for example, to show an employer), you can request a certificate of application.

7. Collect your AIMA Resident Card. When approved, you’ll receive instructions to pick up your card. This usually happens at the AIMA counter or the IRN office. Bring your ID (passport) and the receipt. The resident card will list your personal data and the expiry date (2 years for a temporary permit, renewable). If you applied for permanent residence (after 5 years living in Portugal), a different procedure applies.

   
   

On your appointment day, you are not alone – many immigrants go through this process, and AIMA staff or volunteers often assist with the paperwork. Take your time, speak clearly, and make sure the official verifies each sheet. After submission, you will receive a receipt or protocol number. Keep this safe.

In the meantime, you can check AIMA’s online status system or call their contact center if there are any urgent questions.

Staying Informed and Getting Help

Navigating AIMA can be daunting, but you do not have to do it alone. Here are some tips:

• Use official sources. Regularly check AIMA’s website and Portugal’s immigration portal for news and FAQs.

• Seek community or legal aid. Many immigrant associations and NGOs in Portugal offer free advice. If you encounter unreasonable demands at an AIMA counter, remember that immigration lawyers advise bringing legal support when needed. Even a brief consultation can clarify your rights and prevent you from handing over unnecessary documents.

• Prepare in advance. Start gathering documents well before your visa expires or your deadline. Some applicants find it useful to make extra copies or keep digital scans of everything. Organizing everything in a checklist can reduce stress on the appointment day.

• Mind the deadlines. Apply for your Resident Card in time. For example, after your visa entry you typically must apply within 30-90 days (depending on visa type). For renewals, apply several months before expiry. The AIMA guidelines often specify exact deadlines – missing them can complicate your status.

• Follow up on responses. After filing, you may receive notices from AIMA. Respond promptly. If you disagree with any request or decision, you have appeal rights; check the law or ask a lawyer.

If you are living in Portugal as a foreigner, start preparing your AIMA Resident Card application now. Gather your passport, visa, financial and housing documents, photos, and any certificates you’ll need. Book your AIMA appointment early through the official portal. Don’t wait for the last minute. If possible, bring a friend or legal aide who speaks Portuguese to help at the appointment. And remember: AIMA’s requirements are ultimately based on the immigration law. Do not feel pressured to provide documents not required by law.

In summary, the AIMA Resident Card is your key to staying in Portugal. It’s more important than ever to have complete documentation and awareness of the rules. By following the official steps and preparing thoroughly, you can navigate the new system successfully.

For up-to-date information, rely on official AIMA communications or consult a qualified immigration lawyer or social support organization. Being proactive will help ensure your application goes smoothly and your rights as a resident are respected.